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When scheduling a meeting with Outlook 2016 for Mac, particularly a meeting where attendees will attend in person, you'll need to include a meeting room in the invitation. If you know the name of the meeting room, you can enter that name directly in the Location field. If you don't know the name, or if you're scheduling a meeting in a location that is unfamiliar, you can use Room Finder.
Open Room Finder
The Room Finder button is on the ribbon in the meeting invitation. (Create a meeting invitation)
If you're having a hard time finding Room Finder, you'll need to make sure this feature is enabled. If you are not the administrator of your organization, contact the administrator to enable Room Finder. If you are the administrator, you'll need to connect to PowerShell and run the following cmdlets:
New-DistributionGroup -Name 'room list name' –RoomList
Add-DistributionGroupMember -Identity 'room list name' -Member 'room mailbox name'
This will allow the Room Finder to show up and allow you to view the room list and choose from the available rooms as desired.
A tour of Room Finder
Room Finder opens in the scheduling page of your meeting invitation.
- Select Recent Rooms in Choose a room list to see any recent rooms you've scheduled.
- Select one of your recent rooms and it will be added to the Rooms list on the left side of the page. Its free/busy information will be shown in the scheduling grid.
- Selecting the arrows in Choose a room list shows buildings and/or locations in your company. When you pick a room list, you'll see a list of all the conference rooms in that building or location that are available during the specified meeting time.
- Once you've found an available room, check the box next to its name to include it in your invitation.
To create a meeting invitation
- At the bottom of the navigation pane, click Calendar.Built for Office 365, Planner lets you attach files to tasks, work together on those files, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications. May 17, 2017 Microsoft Planner requires an eligible Office 365 work or school subscription. This app does not support Office 365 personal accounts (for example: [email protected] or [email protected]). If you are not sure about your company’s subscription or the services you have access to, please contact your I. Microsoft planner for mac standalone software. Microsoft Planner A simple, visual way to organize teamwork. Get Planner for iOS Get Planner for Android Microsoft Planner A simple, visual way to organize teamwork. Nov 18, 2019 Microsoft Planning to End Support for Standalone Versions of Office by 2020. Notice to give IT time to plan and budget for this change. Office 2010, and Office for Mac 2011 at microsoft.
- On the Home tab, click Meeting.
- In the To box, enter the names of people or resources to include for the meeting.
- In the Subject box, enter a description of the meeting.
- Click Room Finder to select a room.
- Enter the details about the event.
- When you complete your invitation, on the Organizer Meeting tab, click Send.
Related Topics
-->What is Audio Conferencing?
- Internet connectivity is limited.
- A meeting is audio only.
- The person tried to join a Skype for Business meeting and it failed.
- The call quality is better when dialing in.
- People can join a meeting 'hands free' using Bluetooth devices.
- People find it's easier and more convenient for their situation.
What does it cost?
Where is it available?
Mac In Microsoft Conference 2016
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How do conferencing bridges work?
Dial-in phone numbers set on an audio conferencing bridge
Automatically assigned audio conferencing phone numbers
Mac In Microsoft Conference 2017
How do you get dedicated phone numbers?
Mac In Microsoft Conference 2018
- Use the Skype for Business admin center. For some countries/regions, you can get numbers for your conference bridges using the Skype for Business admin center. See Getting service phone numbers.
- Port your existing numbers. You can port or transfer existing numbers from your current service provider or phone carrier to Office 365. See Transfer phone numbers to Teams or Manage phone numbers for your organization for more information to help you do this.
- Use a request form for new numbers. Sometimes (depending on your country/region) you won't be able to get your new phone numbers using the Skype for Business admin center, or you will need specific phone numbers or area codes. If so, you will need to download a form and send it back to us. See Manage phone numbers for your organization for more information.